Event Entry Terms & Conditions

NO REFUNDS OR RACE TRANSFERS WILL BE GIVEN FOR RUNNING EVENTS - this applies to the Downton Half Marathon, Breamore 5k, 10k & Partner Races




Triathlon Withdrawal Policy



This isn’t to fund our luxury lifestyle but due to the fact that we have to pay in advance of events for things like marketing, event permits, licences, venue hire, medical services, water safety crews, vehicle hire, portaloos & yes we do have to pay ourselves a (modest!) monthly salary.

However, having raced over many years we know the frustration of injuries and other unplanned eventualities so here’s what we can do:


Option 1: Substitutions

Up until 7 days before the race itself you can resell or give your place to someone else. When you get your entry confirmation email you’ll see at the bottom there is a link to edit your race entry details on the RiderHQ system – just click on this & it will allow you to substitute the name on your entry and many other details. If you have any problems doing this or if you want to change after the 7-day deadline, please email us at withdrawals@racenewforest.co.uk


Option 2: Event Transfers

Up until 7 days before the race itself you can move your entry into another event later this season on our Rider HQ system – please note that you will be charged any increased price differential but the system does not refund you if you choose a cheaper race! On your race entry confirmation email you’ll see an option to edit & move your race entry.

For all event transfers there is a £10 administration charge.

It is not possible to roll an entry to an event next year.

Only one transfer per person / per entry is permitted




The Small Print: TRIATHLON & DUATHLON Terms & Conditions/Disclaimer

  1. I declare that I will abide by the rules of the British Triathlon Federations and agents and I agree it is my responsibility to know and understand these rules. It is my responsibility to know the race routes.
  2. The event organisers and their associates are not liable for any damage, claim or expense which may arise as a consequence of my participation in these events.
  3. I understand and agree to abide by Highway Regulations at all times. Roads are open to traffic during the event. 
  4. I am in good health and compete at my own risk.
  5. I understand that the published cut-off times for each section of this event will be applied and it is my responsibility to ensure I am fit and capable of meeting these times in order to complete this event.
  6. I have read and understood the withdrawal policy above regarding this event
  7. This is an outdoor event and is therefore at the mercy of external elements beyond the control of the organisers. The course may be affected by (but not limited to) extreme weather, road closures, flooding, accidents and other incidents and changed or cancelled at short notice. 
  8. All participants agree that his/her personal data can be disclosed to the British Triathlon Federation (“BTF”), in order for the BTF to log their race results for the purpose of providing membership services only and for the compilation of anonymised statistical information.


Find out more about:


Triathlon Rules & Regulations


If you'd like to help at one of our races in return for a free or discounted race please email us at jriles@racenewforest.co.uk

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